May 2011 Meeting Minutes

JETAAWA May 2011 Meeting Minutes

17 May, 2011 – 7:30pm
The Prophet, 907 Albany Hwy, East Victoria Park

Attendees
Nick John (President)
David Millin (Vice President.)
Natalie Garmony (Secretary)
Luke Eaton (Treasurer)
Karen LeBlanc (Media Rep)
Cecily Arkell (Promotions Rep)
Paula Bonetti (Social Rep)
Nick Reed (Careers Rep)
Emma Wilson (General Member)
Andrew Patterson (GM)
Richard Southern (GM)
Kelly Banz (GM)
Matt Stott (GM)

Apologies
Julius Pang (Webmaster)
Jacqui Lengkeek (GM)
Tegan Chubb (GM)
Steven Lenghaus (GM)

AGENDA ITEMS

New Business

• Ÿ  Welcome to new JETAA year & new committee members
• Ÿ  Thanks again for assistance at JETAA Quiz Night (raised >AUD 4200.00 for Support Net Niji-no-kai charity) and volunteering at Friends of Japan Tsunami Appeal (>AUD 11,000.00)

Treasurers Report

• Ÿ  Currently $3028.00 in bank
• Ÿ  This Japanese financial year JETAA WA has already paid for:
  • Ÿ  PO Box renewal
  • Ÿ  T-shirts
  • * Notification of committee meeting reimbursement pending (due to recent crisis in Japan)
• Ÿ  Funding application has been submitted but will take time to process (Japan crisis)
• Ÿ  Budget for Winter Matsuri: CLAIR funded $350 last year – may need to increase ticket price to $25
• Ÿ  No budget for printing is this year’s application (deemed unnecessary)
• This year’s hosting for website was paid for last year

Presidents Report

• Ÿ  Executive Committee to pay courtesy call to new Consul-General in June
• Ÿ  JET Programme
  • Ÿ  3 JETS accepted in April intake; 1 pulled-out (Miyagi placement), 2 departed.11 JETs departing in August.
  • Ÿ  Q&A night inc. team-teaching presentation planned (June/July – TBC). All committee invited to attend/participate
  • Ÿ  JETAA-sponsored Leavers Dinner (July) – do we have any funding for this event?
  • Ÿ  ACTIONS
    • Ÿ  Luke E to confirm what budget if any available for Leavers Dinner
    • Ÿ  Nick J to confirm date of Q&A night with CG
• Kaiwa – ongoing
  • Schedule fixed to end of July.
  • Committee to remind participants that they can only consume food/beverages purchased on premises.

• Ÿ  Winter Matsuri – June/July
  • Ÿ  Two suggestions: annual Swan Valley networking day trip and a cooking event (both with mixed Australian & Japanese participants & cultural exchange activities). Will investigate possibility of holding both (separately).
  • Ÿ  Investigating good weekend to hold event
  • Ÿ  Investigate larger bus for Swan Valley networking day trip (last year’s participation >40 people)
  • Ÿ  Cultural activities/exchange
  • Ÿ  ACTIONS
    • Ÿ  Paula B to check last year’s bus hire & investigate other company(ies)
    • Ÿ  Nat G to investigate company used by friend
    • Ÿ  Try to negotiate reduced fare in exchange for promotions (website/Facebook exposure, JETAA mailout etc)
    • Ÿ  Brainstorm cultural activities for Swan Valley networking day trip (Cranes for Relief etc?)
• Ÿ  President purchased a kakigouri (shaved ice) maker, for use at annual Japanese School Bunkasai stall and other events

Promotions Rep

• Ÿ  T-shirts have been ordered; Cecily looking into business cards

Further Business

• Ÿ  Photo Exhibition
  • Ÿ  Treasurer to apply for AUD 1,400.00 for JETAA photo exhibition
  • Ÿ  Investigate suitable locations
  • Ÿ  Investigate requirement for insurance (public liability)
  • Ÿ  ACTIONS
    • Ÿ  Nick J to check State Theatre, City of Perth, TAFE Gallery, 221 SGT
    • Ÿ  Nat G to investigate 100 SGT, Parmelia House
• Ÿ  2011 Regional Conference (Sydney)
  • Ÿ  Confirm dates & budget and decide who and how many participants can attend (2 likely)
  • Ÿ  ACTIONS
    • Ÿ  Nick J to check date of conference
    • Ÿ  Luke E to confirm budget

• Upcoming Events
  • June JET Q&A Night
  • June/July Winter Matsuri
  • July Leavers Reception
  • July Leavers Dinner
  • Sept/Oct Photo Exhibition
  • Oct/Nov Regional Conference (Sydney)

Next Meeting

• Ÿ  June 2011 , Venue TBC

Meeting Adjourned.